Owens Express Recruitment
Owens Express Recruitment Ltd is committed to protecting and safeguarding your personal data. As you will be aware, on the 25th May 2018, the EU General Data Protection Regulation (GDPR) comes into force across the European Union and brings with it the most significant changes to data protection in the last two decades. We have always had a robust, thorough and very effective data protection program in place which complies with existing law and abides by data protection principles to keep your information safe and secure. However, we recognise our obligations in updating and expanding this program to meet the new needs of GDPR. Our updated policy explains your rights and will become effective from 25th May 2018. Below is a summary of ‘How We Handle Personal Information’.
All company storage locations that hold personal data are secure. This includes our CRM database, file locations and remote access.
Data Retention & Erasure
New policies have been created to ensure data meets the “data minimisation” principles and that personal information is stored, archived and deleted compliantly.
We have procedures in place to identify, assess, investigate and report any data breach at the earliest possible time.
Third Party Disclosures
If you are undertaking a temporary assignment via ourselves, we will use a 3rd party payroll company to process the weekly payroll and the Umbrella Company of the worker will also be supplied personal data. The data supplied will be relevant and only used for the purposes of weekly payroll and related processes (HMRC requirements etc).
Subject Access Request
We have put in place procedures to accommodate a 30-daytime frame for providing the requested information.
We have reviewed our data processing activities to ensure they are appropriate for a recruitment business and maintain records of our processing activities to ensure that our obligations under Article 30 of the GDPR are met.
Owens Express Recruitment Limited collects and processes personal information under the principle of legitimate interests as defined under GDPR. We have undertaken the relevant assessments to ensure all personal data meets the legitimate interests’ criteria.
By maintaining data on you we are able to keep you informed of market information and generally promote our services. In preparation for the new GDPR legislation, we are reminding you that it is completely your choice whether you would like to continue to receive marketing emails from us.
Owens Express Recruitment Limited is committed to keeping your information secure and managing it in
accordance with our legal responsibilities under privacy and data protection laws.
This privacy statement provides information of how we process personal information. We
may update this policy from time to time and therefore advise that you should periodically
review this page.
What Information We Collect
We collect information on you that is solely necessary for the purposes of running a recruitment business. Examples of such information are your name, the companies you have
worked for, documentation required to prove eligibility to work in the UK and for any role requiring a professional qualification, any relevant contact details required to reach you, any relevant information in relation to your skills and experience gained during your career and
banking details (select number of temporary contractors). We also maintain a CRM database
so that we can ensure we comply with all relevant legislation such as recording any third party interviews we arrange and the communication of all offers made.
As well as collecting information that you may provide to us we also collect information from
a number of publicly available sources such as Companies House, LinkedIn, corporate
websites, online CV sites, trade press, published corporate material as well as personal
recommendations and referrals.
From time to time, we may ask you to provide information relating to protected
characteristics, such as your race, age or marital status. This information enables us to
collate data to monitor diversity and helps us to ensure that our recruitment
activities are operating fairly and without bias. This information will never be used during an
application process or shared with any other third party.
Legitimate Business Interest
Owens Express Recruitment operates under Legitimate Interest as our business meets the following
• We only use personal information in a way an individual would reasonably expect
• The data we hold has a minimal privacy impact
• The data we hold is necessary to provide a time efficient service to candidates
• The way we process data is not unethical or illegal
How We Use Personal Data and Why It Is Collected
We use the personal information that we collect on you for a number of purposes:
• We utilise this information in order to approach you with progressive and career
enhancing opportunities of which you may not otherwise be aware. This often occurs
when clients instruct us to search for high quality candidates on a confidential basis
• For market research purposes
• To market our products and services to you
• In order to improve the service that we offer
Controlling Your Information
In line with GDPR general legislation we will notify you at the point we have obtained your
personal information, that we will hold this data and for what purpose.
We have invested significant resources to protect your personal information, from loss,
misuse, unauthorised access, modification or disclosure.
Your personal data will never be passed to a third party without your consent.
Maintaining the accuracy of your data is very important to us and we put significant
resources into regularly updating and maintaining your information. Should you believe any
of the information we hold is out of date or inaccurate please contact us directly and we will
immediately correct it. You also have a right to request that your personal information is
restricted for processing, erased or transferred.
We hold records for as long as required to provide a relevant and high quality service and in
accordance with legal, tax and accounting requirements. Where your information is no
longer required we will ensure it is disposed of in a secure manner.
If you would like a copy of the information held on you please contact us directly. A small
administrative fee will be payable to cover the time cost of providing this information and
we will also require proof of identity. We are committed to responding to all requests
within 30 working days.
If you have a complaint regarding how we have processed your personal information you may
contact us using the contact details listed below.
Our registered Data Controller
Toni Owens – Director
If you have any questions about this Policy, or would like to exercise your rights with respect
to your personal information, please contact us via email address: firstname.lastname@example.org